6 things you may not know about attachments in Gmail

by dave on July 3, 2010

We all have been using Gmail since it was like a new born child and boy, it has come through all the good changes from using keyboard shortcuts to latest viewing support for doc attachments. The staff at Gmail has been doing all sorts of things; so here we have collected all the tips for attachments that Gmail can possibly do. Obviously attachments are still part of email threads!

Note that you may require latest version of your browser for some tips. So here we go:

1. Send upto 25 MBs in attachment using Gmail:

With Gmail, you can send and receive messages up to 25 megabytes (MB) in size. Please note that you may not be able to send larger attachments to contacts who use other email services with smaller attachment limits. If your attachment bounces, you should invite them to Gmail :)

2. Drag and drop files to add them as attachments:

As we used to experience it in conventional email clients like outlook; you can drag the file to email client and it will be attached…now you can do the same with Gmail. Simply drag and drop your files and Gmail will attach it. (Make sure you’re using Google Chrome or Mozilla Firefox 3.6 for this to work.)

3. Never forget an attachment again, no embarrassments!:
Gmail has got wiser as turned older. Gmail looks for words in your message body like “attached” or “attachment” an warns you, if you really forgot attaching anything before sending. Well, this can save lots of embarrassments if you forgot the attachment (and the time as well for sending re-mail as a follow up with attachment)

4. Select multiple files for attachments:

Tired of attaching multiple files selecting one by one? Now (at Gmail) you can just multi-select the files you want to attach by holding down the Ctrl key (or Command on a Mac) and clicking on each file you want to attach. Holding down the Shift key will select a continuous list of files.

5. Open attachments online if you don’t want to download:

I rarely download attachments as that creates clutter on desktop (usually where i save, not a good idea though) plus you have to wait for save, download, open. You have the option with Gmail to view the attachments online using Google docs so no more downloads if it’s not necessary. You can view .pdf, .ppt, .tiff, doc, docx files in your browser. Just click the “View” link at the bottom of the message.

6. Find any attachment you ever got in Gmail (unless you deleted it):

Google is pioneer in searching and sniffing so can you mark Gmail any behind? Gmail has good searching sense so you can find quickly and accurately. Here are some Gmail search operators:

  • To find all messages that contain attachments: has:attachment
  • To find all messages from your friend David that contain attachments: from:david has:attachment
  • To find all messages that have .pdf attachments: has:attachment pdf
  • To find a specific attachment named bankrecord.txt: filename:bankrecord.txt

Leave your comments if you’ve any other trick to share :)

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